Welcome to Workspaces!

Welcome to the Wonderful World of Workspaces!

If you've been working in TIMU over the past week or two, you've probably noticed a small change in some menus- everything that once said 'Projects' now says 'Workspaces'.

First things first- what is a workspace, and how does it differ from a project? Until now, most users are used to using 'Projects' in TIMU. This is great, but over time we've found that not everyone's TIMU project is, well... a project. Likewise, we've seen some creative non-task uses for Task modules. To better accommodate some of these use cases, we're giving you workspaces.

Projects are still here, and they are part of the larger 'workspace' ecosystem. You can create a workspace for your project, but you can also create workspaces for storing and sharing files, for communication and collaboration with clients, for employee onboarding and training, and so on.

Creating a Workspace

Workspace creation has replaced project creation. When creating a workspace, you'll give it a name just like before, but now you can give the workspace a description, and a cover image as well.

Screen-Shot-2017-09-28-at-4.25.32-PM

Instead of choosing a 'project template' with a predefined set of modules, now we let you add 'module packs' to your workspace. A module pack is a bundle of pre-configured modules that can be dropped into any project at any time. You can set up your module pack with custom fields, security settings, and even pre-populate it with content if needed. You'll be able to create and share you own module packs with other users, or choose one of the official packs created by the TIMU team. We also let you add single modules a la carte, in case you don't want everything in a module pack, or if you need to add an additional feature or function to your workspace on top of an existing pack.

Screen-Shot-2017-10-03-at-10.14.42-AM

After you've added the necessary functionality to your workspace with a module pack or two, and given it some flair with a cover image, it's time to invite the other users. We've improved the invitation process, so now you can send out several invitations at once, with different permissions levels. For example, you can invite all users from a particular domain as contributors, while simultaneously inviting a few specific users as trusted contributors or owners.

Screen-Shot-2017-10-03-at-12.39.41-AM

Combined Settings Page

The separate settings pages for projects and modules have been consolidated into the new workspace settings page. Click the 'Edit Settings' link on the workspace About page, and a series of links will appear on the page, allowing access to settings for each item. If you click on the 'More' link for a module, you can edit the module's custom field settings, change permissions, archive or rename the module, or change the module's notifications settings.

Screen-Shot-2017-10-03-at-12.47.32-AM

Changes to Custom Fields

Along with the changes to project templating and modules, we're making some adjustments to the way custom fields are handled. To help you get your views configured faster, we're going to let you chose from a pre-populated 'greatest hits' list of the most commonly used custom fields to add to any given module. In the case that you really need a custom custom field, we're also preserving the option to create one from scratch.

Screen-Shot-2017-10-02-at-2.46.52-PM

We've also simplified the way dropdown-type custom fields are configured. Instead of separately configuring the field and its list of values on two different settings pages, the lists are now part of the custom field, and can be configured from the module settings. You can also toggle users' ability to select multiple dropdown items!

New Database module

We've noticed a few TIMU users repurposing the Tasks module's features and functions for tracking things that aren't tasks. For those situations where you want to organize your non-task data, we're introducing the new database module. You can use a Database module just like you would a Task or Story module, but filled with any kind of data you like.

Databases you build will also be able to integrate with reference-type custom fields in other modules. This lets you create shared lists of values for re-use across TIMU. For example, you could use a database module to build a customer list, then point back to that list in a reference-type custom field in your task or file module!

Pinnable Sidebar

A few minor changes have been made to the sidebar. Views are now accessible from the navigation pane, and we've added a 'pinning' option that can automatically hide the sidebar when you open a module. This should make TIMU easier to use on computers with smaller screens.

Making it Official

Organizations using TIMU can now mark workspaces, module packs, and users in their network as 'official'. Users will see a blue badge applied to any users or content with this designation.

Official corporate workspaces display the badge after their title, and also have their own view on the workspaces menu.

Module packs designated as official will be displayed as the default options during workspace creation. A checkbox toggles whether user-created module packs are displayed alongside your official ones.

official-workspaces

Corporate TIMU users are denoted with a blue check mark badge next to their name. The badge is visible on the user's profile and throughout TIMU. If a user doesn't have the blue badge, their TIMU account is linked to an external email.

Closing Thoughts

This week's update marks the second set of big changes to TIMU in the span of a month. How do the changes make your life a little bit easier? Do you feel like anything was overlooked, or is this round of UI improvements spot-on? Let us know in the comments section!